EdTechSA has called a Special General Meeting of members to change the Rules of Association.
We ask all members who are available to join us online and ratify these changes.
We need at least ten members to attend this meeting. It will be a very short meeting as the rule change is the only item of business.
Register your attendance at Humanitix
The reason for these changes are listed as follows
Rationale
Currently an annual auditor’s report costs us approximately 40% of our income.
As EdTechSA is a charity organisation and our income is less than $70,000 annually, we are therefore not required to have a formal audit or an auditor’s report by a practicing-chartered accountant.
Currently EdTechSA meets its legal and financial transparency requirements through the employment of a professional bookkeeper. We will continue to maintain our financial records using this service.
We propose the removal of the auditor’s report from our Rules of Association. The following will allow us to maintain rigorous financial records, take proper fiscal responsibility while complying with all the Consumer and Business Affairs Guidelines and rules governing volunteer Associations.
Proposed Change
We propose the following change to 8.1 General Meetings in our Rules of Association
GENERAL MEETINGS
8.1 Annual General Meeting
The Annual General Meeting shall be held within five months after the close of the financial year for the purpose of electing the members of the Management Committee.
8.1.1 The order of the business at the Annual General Meeting shall be:
(i) the confirmation of the minutes of the previous Annual General Meeting and of any Special General Meeting held since that meeting
(ii) the consideration of the accounts and reports of the Management Committee and the auditor’s report (remove these words)
(iii) the election of Management Committee members
(iv) the appointment of auditors (remove this line)
(iv) any other business requiring consideration by the Association in general meeting.
And to
11.6 Proper and full records of all financial transactions shall be kept and audited prior to the Annual General Meeting. (remove “and audited”)
NB: By removing the requirement of a formal audit, EdTechSA can continue to provide detailed, accurate and transparent financial records at our AGMs, but be spared the cost of an unnecessary audit. Profit and loss statements will continue to be provided.
Moved – Karen Butler
Seconded – Jak Baddams
Meeting Invitation
Topic: EdTechSA Special General Meeting
Time: Sep 30, 2026 07:30 PM Adelaide
Join Zoom Meeting
https://us02web.zoom.us/j/89602251265
Meeting chat link
https://us02web.zoom.us/launch/jc/89602251265
View meeting insights
https://us02web.zoom.us/launch/edl?muid=4db48627-03b0-4948-bdb6-30b3eaf2ff87
Meeting ID: 896 0225 1265 Please join us to support our efforts to continue EdTechSA as a viable organisation. If you have any questions please do not hesitate to contact me on 0408824011
https://edtechsa.sa.edu.au/special-general-meeting-september-30th-2026